July 30th - August 2nd ♦ Hilton Mark Center
 just outside Washington, DC

Exhibitor Guidelines

Exhibitor Guidelines

Thank your joining us at AR2015! Here are some important guidelines and for exhibitors and sponsors:

General Information

AR2015 will be held on the lower level of the Hilton Alexandria Mark Center Hotel, 5000 Seminary Rd, Alexandria, VA 22311.

The exhibit hall is free and we've been heavily promoting it locally to encourage visitors. It will be open 10:30am - 6pm on July 31 - August 1 (Friday & Saturday) and 10:30am - 5pm on August 2 (Sunday).

Set-up & Breakdown Times

Set-up will be Thursday, July 30 between 4pm - 7pm and on Friday, July 31 between 8am - 10am. Breakdown will be 5pm - 9pm on Sunday.

And don't forget to stick around for our Sunday evening closing celebration at 8pm! We'll close out AR2015 with lots of fun... join us for snacks, drinks, dancing, and comedian Jamie Kilstein.

Shipping Information

Aim for a delivery date between July 27 - 30 (Monday through Thursday). Return shipping through UPS & FedEx will be available from the hotel so bring your account number.

Send to:

Hilton Alexandria Mark Center 
5000 Seminary Road
Alexandria, VA 22311 

ATTN: Animal Rights National Conference 
Your Exhibitor Name 
Box 1 of 3, 2 of 3, 3 of 3, etc. (as appropriate for number of boxes)

Note: It is very important to include ALL of the above information for shipping!

Checking In

When you arrive, please go to our registration area to pick up your pre-printed badges.

Loading Information & Shipped Packages

To access the loading dock, follow the signs to the parking garage and drive to the bottom level. Follow signs to the loading dock. The hotel will have some available hand trucks, however it would be best if you bring your own.

Parking is $5 for hotel guests (show room key when exiting) or $8/day for all others. On your way out of the garage, simply tell the parking attendant you're with the Animal Rights National Conference.

If you have shipped packages (labeled according to our guidelines), they will be located inside the exhibit hall when you arrive.

Electricity & Internet

If you need electricity at your table, you should have already pre-purchased through your contract. If you would like more than one outlet, bring your own power strip.

The hotel meeting rooms do not have free internet access. Unfortunately we were not able to negotiate the cost of internet; therefore a wireless connection is $75/per day per exhibitor. You will need to go through the hotel on site if you would like to purchase it.

Tip: If you're staying on site at the hotel, wireless internet in your hotel room is free and your passcode also may work in the exhibit area.

We'll be in touch with additional details moving forward. We're excited to see you there!